How to Streamline Your Business Trips
Considering the fact that companies tend to spend in the trillions of dollars to send executives and employees around the world, it’s safe to say that the chances of traveling for work are pretty high. Just because you may have a large company behind you that will be doing the majority of your trip planning doesn’t mean it will be all smooth sailing. Sometimes it will even fall upon your shoulders to do much of the hard work yourself. This doesn’t necessarily need to be cause for unneeded stress, as there have been advancements and trends in the world of corporate travel that can help you streamline your business trips.
It’s not always feasible to send the entire sales team across the country to land a potential client. However, there is still one way you can include everyone in on the action. Companies tend to send their top ranked executives in sales for these types of meetings, especially if it’s a client they’ve been after for a while. Once they’re there with the client, they can bring everyone else into the meeting thanks to virtual and online meeting software like GotoMeeting or even Google Hangouts. They both have video conferencing as well as chat windows that will allow people involved in the meeting to communicate without everyone talking over each other. If the conference room you’re meeting in is setup for it, you can even project the video feeds for everyone up on the wall for everyone to see.
Apps for Business Travel
Since there are more than 180 million people in the United States that own a smartphone, it’s safe to assume that most business travelers will as well. With a smartphone, you have everything you could ever need to streamline your business travels in the palm of your hand. With the right apps, you can do just about anything.
- Keep your flight schedules, meeting agenda, and hotel booking information organized with the TripIt app.
- If you’re traveling to another country and aren’t fluent in the native tongue, use the iTranslate app to ensure you’re able to communicate successfully.
- Should you find yourself with a little bit of free time on your hands and want to get out of the hotel to do something, just consult the AroundMe app. It will give you restaurants and entertainment options within a certain distance from your location.
- Keep up with all the notes you take during your business meetings with Evernote. You can even back them up to the cloud so you can access them later should your colleagues or superiors want to review them.
Carry it On or Leave it at Home
Airlines are always looking for ways to increase their profits, and unfortunately, the traveler is the one that tends to get hit the most by this. This is especially true for those that travel with more luggage than they’re able to take onboard with them. If at all possible, pack everything you need for the trip in a carry-on bag. You’re allowed one carry-on bag and one other small bag, which can include your laptop bag. This way you don’t have to waste precious packing space in your carry-on bag. Roll your clothes together to save space and invest in a quality carry-on bag that provides the maximum amount of interior space without sacrificing the ability to fit in the overhead bin. Leave your expensive jewelry and accessories at home and take only the necessities. You’ll be amazed at the amount of money you can save by keeping it down to one bag.
Another emerging trend is to reserve a car service for your trips to and from the airport. If you do so both ways, you won’t have to worry about fighting traffic, finding a parking spot, dragging your luggage across a massive parking lot, or leaving your car unattended for an extended period of time. The chauffeurs will help you load your bags, they will have up to date information about your flight arrival or departure times, and will drop you at the appropriate gate to ensure you have plenty of time to get through airport security before your flight.
Hopefully using these easy tips and tricks will take some of the headache out of your upcoming business trips. They are often a necessary evil in the working world, so we all might as well make the best of it.
Photo Credit: Nicola